Category: Voice Over Internet Protocol

VoIP for the Modern Entrepreneur

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Graphic of hands holding a mobile phone. Title is VoIP for modern entrepreneurs: elevating your business communication game. Written in purple.

VoIP – game-changing technology transforming how modern entrepreneurs communicate in the business world. In today’s business landscape, effective communication is critical to success. Gone are the days of relying solely on traditional phone lines and outdated communication methods. With VoIP, entrepreneurs can now harness the power of the internet to elevate their business communication game to new heights. In this blog post, we will explore VoIP for the modern entrepreneur and how it elevates your business communication game. 

 

The importance of a good business communications platform

 

A robust and efficient communication system is of paramount importance for entrepreneurs. Effective communication is the backbone of establishing successful connections with clients, partners, and team members. What makes a communications system effective? One that facilitates seamless communication across various channels, ensures that entrepreneurs stay connected and responsive wherever they are, and provides adaptability to meet changing business needs. 

 

Moreover, a reliable communication system can improve internal communication within a business, enhancing teamwork, productivity, and innovation. It enables entrepreneurs to effectively delegate tasks, share information, and coordinate efforts among team members, leading to more efficient and effective business operations. In essence, a good communication system is a fundamental tool that empowers entrepreneurs to build relationships, drive growth, and achieve success in the dynamic world of business.

 

What are the key benefits of VoIP for the modern entrepreneur? 

 

Cost Savings 

 

One of the most important aspects of growing a small business is smart and effective budgeting. In an article by FasterCapital, mismanagement of finances is the seventh leading mistake made by startups and SMEs that puts the company in danger of failing to grow effectively [1]. So SMES need to track their spending and ensure they aren’t overspending in any areas. 

 

Traditional phone lines or purchasing second handsets for employees can be expensive due to hardware and maintenance costs. VoIP eliminates these two costs for SMEs as VoIP phone systems only require an internet connection to operate. More often than not, employees will have a phone they can install the phone system on therefore removing the need for hardware. Furthermore, maintenance costs are kept to a minimum as the VoIP provider is responsible for the upkeep of the service. 

 

Additionally, costs of domestic and/or international calls made by employees using traditional phone lines or second handsets vary across providers and can add up. Meaning this isn’t a sustainable option for entrepreneurs aiming to grow their businesses. Contrastingly, VoIP service providers offer more affordable plans, including unlimited domestic and international calls, making it a cost-effective option for entrepreneurs who need to communicate with clients, partners, and team members across different locations. These cost savings can significantly impact the bottom line of a business, allowing entrepreneurs to allocate resources to other critical areas of their operations.

 

Scalability & Flexibility

 

Scalability and flexibility are also significant advantages of VoIP for SMEs. Traditional phone systems can be cumbersome and time-consuming to scale up or down, especially for growing businesses.

 

With VoIP, entrepreneurs can easily add or remove lines as well as advanced calling features as their business needs evolve. This flexibility allows entrepreneurs to adapt their communication system to their changing business requirements without incurring additional costs or disruptions to their customer service. Thus ensuring that SME communication capabilities keep pace with business expansion. 

 

VoIP also enables greater location flexibility. This is because VoIP phone systems operate as long as there is a reliable internet connection. Meaning employees can make and receive calls from anywhere, providing the freedom to work remotely. Furthermore, it gives SMEs a competitive advantage of developing a virtual presence in different locations, enhancing their business communication game. 

 

Enhanced productivity

 

In contrast to traditional business communication methods, VoIP phone systems come with a wide range of call features that can elevate business communication. These include call forwarding, call routing, call recording, and auto attendant. These enable business owners to manage their communication more efficiently, ensuring that they never miss an important call or message. It also enhances how customers perceive your business as features like an auto attendant elevate the customer experience. 

 

Advanced calling features are important for SMEs to gain a competitive edge over larger corporation competitors. By providing sophisticated communication tools, VoIP empowers SMEs to compete with bigger companies and deliver exceptional customer experiences, which can be a crucial differentiator for customers in the business landscape. With advanced calling features, SMEs can optimise their communication strategies and stay ahead of the competition, positioning themselves as agile and customer-focused businesses in the market.

 

Moreover, VoIP phone systems often allow SMEs to integrate their communication platform with other business tools, such as email, customer relationship management (CRM) software, and team collaboration platforms, creating a seamless workflow and boosting overall productivity. With an advanced, tailored business phone system, you can create a seamless and professional customer experience thus boosting customer satisfaction. 

 

Devyce for the modern entrepreneur

 

Devyce is the smarter, more reliable work phone. 

 

Our VoIP phone system is designed with the modern SME in mind. Cost savings? We save your business up to 70% on business communications and we’re able to keep our price low due to our exclusive partnership with a UK mobile network. Meaning we’re able to provide you and your employees’ phone numbers at a much lower price point than other VoIP providers. 

 

We’re confident our service is excellent, which is why we don’t believe in locking our customers into lengthy expensive contracts or hidden charges. Therefore our pricing is kept simple with just 3 distinct subscription plans and we’re fully transparent about what you get with each one. We want you to stay with us however you’re free to leave at any time, at no additional cost. 

 

Explore what Devyce can do for you to help you elevate your SME’s business communications game today with the Teams Plan 

 

References: 

[1] https://fastercapital.com/content/The-most-common-mistakes-made-by-startups.html#Mismanaging-Their-Finances 

 

What are virtual numbers for business communications?

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Image of a phone with a VoIP app open on the contacts screen. A blurred image of a management portal dashboard behind the phone.

Virtual numbers are the best choice for businesses to streamline their business communications as we approach the BT landline cut-off. But where do you begin to make the switch? Let’s talk about what virtual numbers are and why Devyce is the smartest choice for your business communications. 

 

What are virtual phone numbers?

 

Virtual numbers shouldn’t be thought of as the same as telephone numbers.

Virtual numbers are those that reside in the cloud, which is a remote network of servers & databases accessed over the internet. They aren’t linked to a specific device like a landline phone or a sim card. Instead, they’re linked to an owned phone number (by a telephone network provider).

 

How do they work?

 

As virtual numbers aren’t tied to a specific device, it means you can access them from any device with an internet connection, anywhere in the world. Virtual numbers are often accessed using a Voice over Internet Protocol (VoIP) provider. These providers let you access and use your virtual number through an app on your phone or laptop/computer.

 

Benefits of using a virtual phone number

 

You’ve probably put it together now that virtual numbers can be used on your existing phone. Even though you probably already have a sim card you’re using. So you can have two working numbers on your phone! We’d say that’s one of the biggest advantages to virtual numbers and here’s why… 

 

Cost savings

Using a virtual number for business communications is significantly cheaper than traditional phone systems or buying second handsets for your team. Employees more often than not will already have a smartphone that they can simply download the VoIP app, allowing them to use a virtual business number. By eliminating the need for hardware, you could save up to 50% on your business’ phone expenses [1].

 

Easy scalability

Scaling up or down can be a costly process when using traditional phone systems. Mainly because of the associated hardware and set up costs. Alternatively, virtual numbers on your business’ network can very easily be added or removed (often instantaneously to within a day) depending on your business’ needs. Meaning little to no downtime for your business communications and huge cost savings. 

 

Facilitates remote/hybrid working

Remote/hybrid work arrangements are becoming a key part of any businesses’ strategies. Virtual numbers remove the obligation on you and your employees needing to be at any particular location. Making it easier to build a remote/hybrid business while maintaining your business’ reachability.

 

Enhanced privacy

Smaller businesses may be requiring employees to use their personal numbers to contact clients. Employees may not be comfortable with this and you could risk accidentally sending a follow up message with sensitive information to the wrong person. Alternatively, virtual numbers allow you to keep your business and personal contacts separate as your calls and texts are made from the VoIP app.

 

Access to integrations and additional capabilities

Unlike traditional phone systems, a virtual business phone network allows various integrations with software like Customer Relationship Management (CRM) tools. Additionally, virtual numbers come with a whole range of call features such as call forwarding, call summarisation, auto attendant and many more. Meaning you can level up your business communications with smarter, more advanced technology.

 

That’s right, virtual numbers are the future of business communications. However with so many emerging VoIP providers on the market, how do you know which is the best choice for your business? While many posts you may have read will tell you it depends on your business needs… we have a clearer answer. Devyce

 

The smartest choice for your business

 

VoIP already saves your business money. Devyce saves you even more. 70% more to be specific. How we do this is down to our exclusive deal with a UK mobile network. Remember virtual numbers are linked to an owned telephone number? Our partnership with a mobile network means we can provide numbers at a fraction of what other VoIP companies are offering because we don’t have to pay fees to get those phone numbers from a provider. 

 

Our pricing is transparent. Often VoIP providers have hidden charges. You may find yourself signing up and then needing a feature like auto attendant and having to pay an additional fee to add it to your package. So we keep it simple with our Teams Plan, offering you everything your team will need from the get go. Devyce plans are also not lengthy contracts so you can decide how long you want to stay. 

 

When you’re ready to make the switch to a smarter, more reliable work phone system, we’d be happy to assist you! Simply choose the plan best suited for you and sign up on our website.

 

 

References:

[1] https://telzio.com/blog/cost-benefits-switching-voip-service#:~:text=On%20Cost%20Savings%201%20Companies%20can%20reduce%20monthly,Thus%2C%20companies%20%2C%20rather%20than%20paying%20per%20user.

 

Everything to know about the landline switch off

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Purple background with graphic of a landline phone and a hand pick up the receiver

Have you heard? A major change in telecoms is coming – landline phones are to be switched off by 2025 in favour of digital networks more fit for the modern era. Eventually all home and business phones will need to be replaced. So if you’re still relying on traditional phone equipment, start exploring your options now with everything you need to know about the landline switch off in this guide. 

 

Switching to digital phone solutions early will be especially important for small businesses, freelancers and startups. These entities can’t afford downtimes without communications. So if you leave the planning too late, you could find yourself overpaying for unsuitable options  in order to meet the deadline. 

 

However, the approaching switch off presents a great opportunity for smaller sized firms to upgrade to technologies which previously may have only been practical or affordable for larger companies. Markedly offering the chance to level up communications and allow competition on an equal basis.

 

Undoubtedly the communications landscape will change so how will this unfold and how can you navigate it? 

 

How will the landline switch off happen by 2025?

 

BT Openreach are responsible for building and maintaining the UK phone network. They have already slowly begun switching off the ‘Public Switched Telephone Network (PSTN)’ in some areas. Meaning existing hardware relying on this network will no longer work in those regions. 

 

Additionally, the Integrated Services Digital Network (ISDN) is also being switched off despite data being transmitted digitally through the ISDN. This is because phone systems using an ISDN connection also rely on landline cables. Furthermore, Openreach is no longer accepting new orders for PSTN systems.

 

Why is there a big landline switch off?

 

Mainly because this older analogue technology isn’t as reliable as newer digital networks. Calls made via landline technology are often dropped and audio quality is poor which particularly affects businesses. It also requires huge hardware maintenance costs and PSTN/ISDN cannot support the speed and scalability we need for our communications today. 

 

Who and what services will be affected?

 

In addition to calls, a range of other services relying on analogue phone lines like CCTV cameras, door entry systems and payment terminals will also be affected. Therefore both home and business users will need to switch over to digital networks for these services.

 

Notably, 2.4 million businesses in the UK still use traditional phone services [1] and the majority of these are small to medium sized businesses. To minimise disruption to phone based services, businesses should make plans to migrate their services over to digital networks as soon as possible. 

 

What happens next?

 

The technology will be replaced by Voice over Internet Protocol (VoIP). This technology converts audio to digital data which is then sent over an internet connection instead of through wires like traditional landlines. Resulting in higher quality calls, better reliability and increased speed of connection. 

 

VoIP technology works for a variety of devices including mobile, computer and desk phones so depending on your needs, you won’t necessarily need to switch to mobile devices. However, using VoIP on mobile handsets has greater advantages for businesses.

 

How does VoIP on mobile work?

 

A VoIP phone system for business can be set up on your existing mobile phone. These services are delivered through an app allowing your employees to have an additional business number on their existing phone. 

 

Benefits of VoIP on mobile for business

 

There are 4 key benefits of switching to VoIP for your business communications.

  1. Low setup and maintenance costs. Relying on a WiFi/data connection as opposed to traditional phone lines makes set up simple and won’t require engineers. Moreover there is less hardware to maintain and breakdowns are reduced.
  2. Better scalability. You can quickly add or remove numbers from a VoIP phone system making it easy to scale up or down. When doing this, the downtimes are effectively zero meaning little to no disruption to your business services.
  3. Access to advanced calling features such as call forwarding, auto attendant, call groups. These are particularly helpful to levelling up communications with customers and improving your customer support.
  4. Supports hybrid/remote working. Using VoIP on mobile handsets means employees can work from anywhere as long as they have a mobile phone with access to WiFi or a data connection.

 

How to make the switch

 

Migrating your business’ phone services to a digital network is simple. Start by choosing a VoIP provider. We recommend finding one that designs their phone system for teams. For instance Devyce offers a ‘Teams Plan’ which provides access to a Teams Management Portal where you can access key call metrics and stay on top of employee call activity, listen to voicemails and much more. 

 

Signing up is then a breezy process as you’ll only need to subscribe to the plan, download the app and log in. Then you’re good to go! What’s great about Devyce’s plans is that there is no minimum term contract. So you’re welcome to stay as long as you’d like with us. 

 

You may also wish to keep your business’ associated phone number so that long term customers can still contact you via the number they know and maintain continuity. Here at Devyce we make that process quick and easy, getting it done for you in under 24 hours once you have your PAC code. Simply visit our porting page and follow the steps if you wish to keep your number when switching to Devyce. 

 

What to do with old landline equipment

 

We recommend speaking to your previous business phone provider for advice as they may want to take back the hardware. Alternatively you can recycle all your old desk phones by visiting your local council’s website to check where your local technology recycling bank is and what they accept. 

 

The landline switch off is a significant development that businesses must prepare for. While it may seem daunting, making the switch to VoIP provides numerous benefits, including cost savings, greater flexibility, and increased efficiency. By switching to Devyce you can ensure a smooth transition. So don’t wait until the last minute to make the switch. Start the process today and position your business for success in the digital age.

 

References:

[1] https://www.business-reporter.co.uk/technology/small-businesses-will-be-the-big-winners-of-the-uks-seismic-digital-transition

 

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