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Category: VoIP phone system

The Essential Guide To Voip Systems For Small Businesses

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The ultimate guide to setting up your team with the best VoIP phone system to enhance your small business!

What Is A Voip Phone System?

VoIP phone systems are the new age landlines. Voice over Internet Protocol (VoIP) does as it says, uses the internet to make and receive calls completely wirelessly. VoIP systems digitise calls and texts and send them through internet lines, rather than ordinary landlines. VoIP has been around for a while, but is becoming more and more popular as it is evolving to be quicker, cheaper and more efficient. Many businesses and households already use VoIP systems for their communications, a seemingly clever move as landlines are slowly becoming obsolete.

 

How Do You Use A Voip Phone System?

 

VoIP systems work over the internet, but what does that mean?

Well, in the simplest of explanations, VoIP systems digitise your voice into online data and send it to your phone provider via the internet, which is then passed on to the receiver. VoIP phone systems rely on high speed internet to make and receive communications; this means you can make calls with a VoIP system on a computer, a mobile phone or a VoIP adapter.

 

Why Should You Use A Voip Phone System For Your Small Business?

Having a digital communication system for your team is the new trend in business. Giving employees a second phone number for work, all on the same system, instead of a second mobile phone or office phone, benefits the business and the employee, allowing companies to maintain professionalism and employees to stay connected no matter where they are.

Features included with VoIP systems include:

✅ Virtual receptionist

✅ Call forwarding

✅ Voicemail transcription

✅ Do Not Disturb button

✅ Conference call

✅ Call recording

✅ Call logs

✅ On-hold music

Cost efficient
Perhaps the best advantage of the VoIP phone system is the price. Most VoIP providers charge a monthly fee, based on how many users are on it rather than how many minutes are used; meaning you can have unlimited calls for a lower price. For example, most VoIP providers will charge around £20-30 a month, whereas landlines will charge around £50-75 a month.

Easy Setup
Setting up a second phone number on your personal phone is easy as pie. Most VoIP systems work through a phone app and can be downloaded and running within minutes with a smartphone. No need to spend extra hours installing complicated technology.

Professionalism
Having a second phone number allows you to stay connected with colleagues, clients and customers while still maintaining professionalism. Whether you are part of, or running, a small business, or working for yourself, or as a freelancer, having a professional phone number can go a long way in gaining customers’ trust and confidence in you and your business. Giving out your personal number is not only ideal for you, but also perhaps not comfortable for the customer. Virtual phone numbers allow you to have an online landline number, if you chose, for your business to maintain professionalism and privacy.

Enhances Communication
Despite more people than ever working from home, business communication cannot stop; it can be difficult to stay in touch from home with colleagues and clients.

A virtual number makes you accessible wherever you are, enhancing team collaboration by making it easy and simple to send and receive messages and important information, no matter if a team member is in the office, at home or the other side of the world. Having a solid communication system that supports your employees’ lifestyle of remote working, for example, can build morale and keep them motivated despite communication limits created by the pandemic.

Call from anywhere
Remote and hybrid working is the new normal since the pandemic. VoIP phone systems support the remote and hybrid work model, as it allows employees to communicate from wherever they are, whether it is at home, at work or on the other side of the world.

Scalability
With a cloud-based phone system you can add or remove phone lines for new or leaving employees. As your business grows, your phone system can too, without any stress or hassle.

Better Customer Support
Being able to contact customer support in case of an emergency is essential when running a small business. If your phone lines are down, it can negatively affect the accessibility of your business and leave customers stranded and unhappy with your service. Most VoIP service providers maintain direct contact with you and your company, so that if you have any issues they are available straight away to fix your problem; you won’t have to wait hours or days to get a reply from a big corporation that owns your landline.

Simple Equipment
VoIP being a cloud based service not only provides better quality and service, it also presents a more practical solution for small businesses. To use a VoIP phone system you don’t need any extra equipment or IT specialists to install and manage it, which not only makes life easier for you but also saves time and money for your business

 

Which Is The Best Voip Phone System For Small Businesses?

There are many VoIP phone systems on offer to small businesses, you’ll want to get the best one for the best price. The good thing about VoIP phone systems is that all you need is high quality internet connection, a router and a modem, all which businesses have anyway, to get started. The big question is which provider to go with.

Devyce is a VoIP service that specialises in fitting the needs of a small business. We know what a small business needs in terms of communication, and Devyce deliver. Devyce offer a special Teams Package tailored to small businesses at only £15.99 a month per user. With Devyce, the account manager has access to our Portal, which provides instant number allocation and deallocation, call forwarding, call recording, full call reporting and analytics and CRM integration. You can give your employees a new number, or bring their number to Devyce by porting. Devyce provides an easy, cheap and efficient VoIP phone system that optimises your small businesses communication and, with customer support available 24/7, supports you every step of the way.

 

Step By Step Guide

An easy guide on how to get Devyce for your team:

1️⃣Purchase Your Team Devyce Plan Here: https://devyce.com/pricing/

2️⃣Log In To Your Devyce Account And Access The Portal Here: https://login.devyce.io/u/login?state=hKFo2SBKMW8tSk1pd0dUd2NHSXoxN3FJZ3NNb29LdnE2Ukdtd6Fur3VuaXZlcnNhbC1sb2dpbqN0aWTZIEMwLWFWNGM4YUVsVS0tejZNRGgwbzJwLWZaNldKUHo5o2NpZNkgN0NxRk41bDlWV3FSalR6UXE2MHdOaWdJV1NGTjdTMGg 

3️⃣Add Amount of Numbers Needed

4️⃣Allocate Numbers To Employees

5️⃣Employees Download Devyce App

6️⃣ Monitor Team Communication via The Portal

 

Sources

https://www.grammarly.com/business/learn/digital-communication-strategies/?&utm_source=google&utm_medium=cpc&utm_campaign=search1gbnbstyleguidedsa&utm_targetid=dsa-1296364243343&gclid=CjwKCAjw8sCRBhA6EiwA6_IF4XLPe0nJsgPPCguig9KGXqbwu-Xfj7R7pyul_Fia3eBvqjZ2TMYN4hoC7hMQAvD_BwE&gclsrc=aw.ds

https://www.ukpostbox.com/blog/how-to-digitise-your-business-comms

https://www.businessnewsdaily.com/8955-virtual-phone-numbers.html

https://www.wpbeginner.com/beginners-guide/beginners-guide-what-is-voip-and-how-does-it-work-explained/

https://www.business.com/articles/voip/

https://www.broadbandchoices.co.uk/guides/internet/internet-phone-voip-offers

https://www.businessnewsdaily.com/8924-voip-for-business.html

https://fitsmallbusiness.com/voip-vs-landline/

5 Reasons Why You Need A Virtual Phone Number

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Virtual phone numbers are far more convenient, cost effective and manageable than traditional landlines. Still need to be convinced? Have a read of the top five reasons why you need a virtual phone number, for your small business or yourself, today! 

 

What is A Virtual Phone Number?

A virtual phone number is essentially a VoIP phone system; this means Voice over Internet Protocol. So, instead of wires and plugs, calls are connected through the internet. Traditional phones are quickly becoming a thing of the past. Rather than sending information through physical wires, like traditional phones do, virtual phones receive and send data through the internet, making them completely wireless, no need for any extra equipment or technology. 

 

How Does A Virtual Phone Number Work?

Calls going through the internet simply means that your voice, or data, is transferred into online data before being received by the person on the other end. Relying on the internet for calls, and other forms of communication, did not make sense previously, as many people did not have internet access, but nowadays, pretty much every home, office or restaurant and bar has internet access, making it a super reliable way to communicate. 

With a virtual phone number, you can purchase a package or an Esim and you essentially just use your phone as normal, but with your number existing in the data sphere, rather than fixed to cables. 

By the end of 2025, traditional landline phones will be ruled out by service providers, who will aim to offer full broadband services to their customers, so people can switch to virtual phone lines without a hitch. 

 

Why Do I Need A Virtual Phone Number?

Virtual numbers, to put it simply, make your life easier. They are easy to set up, use and maintain. As well as this, you can use a virtual number from anywhere in the world, where there is internet access, not just where the phone is connected. 

Virtual phone numbers are ideal for people who own their own businesses, as you can add many lines on a single account, or travellers wanting to stay connected no matter where they are, such as digital nomads, explorers or expats.

Take a look at the top five reasons why you need a virtual number:

1️⃣Wireless

VoIP systems don’t require any wiring or digital setup, making it extremely easy to install and maintain. For example, with Devyce, all you need to do is download the app to have your digital number on your phone! Even if you are using a virtual number system with multiple lines, for example in an office, the set up remains the same and any changes made, such as allocation and deallocation of numbers, can all be done online. 

 

2️⃣ Portability

Portability is a massive bonus for users with a virtual number. This means that you can move your number to different providers, transferring your number has never been easier, and with Devyce, porting your number takes less than 25 hours. 

 

3️⃣Maintenance

Maintaining technology can take up a lot of time and money, most phone issues, personal or office, require professional help. With VoIP phone systems, however, no maintenance is required, software upgrades automatically and any issues can be fixed online, as there is no physical wiring. 

 

4️⃣Cost

The financial benefit of using a virtual number is immense. 

For businesses, using a VoIP system can save thousands in set up, maintenance and equipment costs. Traditional office phones require much more maintenance and that upkeep can cost a bomb. With a virtual office phone system, you don’t need to pay anything other than the monthly fee, which, at Devyce, is only £15.99.

For those on the move, virtual phone numbers can also save huge amounts on roaming fees. Most big mobile providers have reintroduced roaming fees in 2022, meaning using your phone outside of the UK is no longer free, you have to pay extra for calls, texts and data. If you are a frequent traveller, for work or your own pleasure, this can be a big spanner in the works, as it could cost you an extra £52 a month. With Devyce, you still only have to pay your monthly fee to use your phone number, regardless of where you are in the world. 

 

5️⃣Convenience 

Not only can you call from anywhere with a virtual number, but you can also adjust the settings, or phone lines, on the go. You can edit your voicemail, activate call forwarding and more, which is particularly useful for remote workers, as this would be something traditionally only done when in the office with your physical office phone. 

Moreover, you can connect your virtual number to your computer, using your laptop or computer to call and text. 

There are many more features that make using a virtual number more convenient than using a digital one. You can record calls, use a virtual assistant and track calls.

 

The only potential issue with using a virtual number, which is that it is reliant on internet connection. This means if you have a blackout, or can’t get WIFI, you are at risk of being disconnected. 

However, internet connection is so common these days, free in cafes, bars and restaurants, as well as accessible in homes and offices, it is rare you would find yourself without a connection, but it is something to consider.

How To Get Started

Getting a virtual number, for your business or yourself, perhaps as a second number, is so simple. All you need to do is purchase a monthly subscription and then download the app; your virtual number is set up in minutes, ready for you to take advantage of all the benefits it has to offer. 

Browse Devyce’s pricing plans here: https://devyce.com/pricing/

Read more about porting your number to Devyce here: https://devyce.com/porting/ 

 

Sources

https://www.rswebsols.com/tutorials/internet/digital-phone-vs-voip-phone-pros-cons 

https://itstillworks.com/pros-cons-digital-phone-service-5033233.html

https://www.businessnewsdaily.com/8955-virtual-phone-numbers.html

https://itstillworks.com/diference-between-digital-phone-service-land-line-service-17315.html

https://www.which.co.uk/reviews/broadband/article/digital-voice-and-the-landline-phone-switch-off-what-it-means-for-you-aPSOH8k1i6Vv

Why You Need A Second Phone Number For Your Business And Team

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As the pandemic forced us all to work remotely, digital communication has never been so important. Improve your team’s communication by getting a virtual second phone number for your business and stay connected with colleagues, clients and customers. 

As we deal with the aftermath of the pandemic, we have entered 2022 in a more digitally advanced space than ever before. Workspaces have become more digitised, in order to keep colleagues, clients and customers connected despite them being scattered around the globe unable to connect in real life. The McKinsey Global Institute estimated that companies digitally accelerated up to five years, in 8 weeks due to the pandemic. Businesses were forced to embrace new digital technology in order to maintain communication within their team and with their customers. Internal communication apps, such as Slack, grew 30% during the pandemic, as team members looked for new ways to communicate with each other without being in the office.

This digital trend of new communication is not ending as the pandemic does, if anything it has revolutionised the way companies use technology, enhancing their communication by making it more efficient, cost effective and wireless. 

Having a digital communication system for your team is the new trend in business. Giving employees a second phone number for work, all on the same system, instead of a second mobile phone or office phone, benefits both the business and the employee, allowing companies to maintain professionalism and employees to stay connected no matter where they are. 

What Is A Digital Communication System? 

Adopting a digital communication system is essentially getting a VoIP phone system, which stands for Voice over Internet Protocol. You can get a virtual number for yourself and/or for your team, either a solo package or a system package. Having a virtual phone number, or a virtual office, allows you to access your work number anywhere in the world, with no fuss or extra costs.

Why You Need A Second Phone Number

There are many advantages of using a virtual number system for your team, especially for small businesses. In such a digital world, businesses cannot function without a secure, effective and professional communication system to strengthen the businesses internally and externally.

Have a read of the advantages of using a digital communication system for your team. 

✅ Easy Setup 

Setting up a second phone number on your personal phone is easy as pie. Most VoIP systems work through a phone app and can be downloaded and running within minutes with a smartphone. No need to spend extra hours installing complicated technology. 

✅ Cost Effective

Unlike the traditional landline, having a second phone number through a digital communication system doesn’t cost a bomb. The costs of running a business, big or small, are immense; especially installing and maintaining technology. Without the need for any hardware equipment or maintenance, having a virtual phone system can save companies thousands. Also, the more digital a business is, the more it can cater to remote working, which also cuts down costs on office bills. 

✅ Work Life Separation 

Having a second phone number for work also aids your work life balance. Having a digital number means you can customise the times that the number is active, maintaining office hours and drawing a line between work and home life. This is especially important for those of us working from home, as any clear boundary between work and home can help maintain a healthy work/life balance.

✅ Enhances Communication

Just because people are not in the office, does not mean company communication has to break down. It can be difficult to stay connected to customers and colleagues when working from home, however. 

A virtual number makes you accessible wherever you are, enhancing team collaboration by making it easy and simple to send and receive messages and important information, no matter if a team member is in the office, at home or the other side of the world. Having a solid communication system that supports your employees’ lifestyle of remote or hybrid working, can build morale and keep them motivated despite communication limits created by the pandemic. 

✅ Extra Features

Using a digital communication system for your business gives you a plethora of features not accessible when using traditional phone lines, both benefiting you, your team and your customers and clients. 

Such features are:

  • Customisable Voicemail 
  • Digital Receptionist
  • Call Forwarding 
  • Call Recording 
  • Full Report and Analytics

✅ No Second Phone

A great advantage of using a second phone number  is not having to carry around a second work phone. Not only is this a hassle for team members, it also makes life more complicated and less organised. A business number is supposed to make life easier for the person using it, not complicated it further. Having a second number, instead of a second phone, simplifies but maintains work communications for employees. Also, giving out second phones for work greatly contributes to e-waste, as many of them end up in landfill when someone is done with it; with a virtual number, you simply reassign the number to a different employee when someone is done with it. 

✅ Professionalism

Lastly, having a second phone number allows you to stay connected with colleagues, clients and customers while still maintaining professionalism. Whether you are part of, or running, a small business, working for yourself, or a freelancer, having a professional phone number can go a long way in gaining customers’ trust and confidence in you and your business. Giving out your personal number is not only ideal for you, but also not comfortable for the customer. Virtual phone numbers allow you to have an online landline number, if you chose, for your business to maintain professionalism and privacy. 

How To Get A Second Phone Number 

As mentioned above, all you need is an app and internet connection to use a second phone number for work. 

You simply purchase a plan, Teams or Solo, and download the app! 

By purchasing a Teams package for your business, you gain access to the Devyce Portal where you can assign and deassign numbers to your employees. All they need to do is download the app to activate their number and that’s it! 

The best thing is that you can track your team’s phone usage and get all the data on where calls are coming from, how long they are and who is answering them to get a clear understanding of your business’ communications. 

Switch to a digital communication system for your business and improve communications by giving your employees a second phone number. 

Devyce Plans: https://devyce.com/pricing/ 

Sources

https://www.techstrange.com/second-phone-number-app-for-business/

https://www.warrington-worldwide.co.uk/2019/12/01/why-have-a-different-phone-number-for-business/

https://www.grammarly.com/business/learn/digital-communication-strategies/?&utm_source=google&utm_medium=cpc&utm_campaign=search1gbnbstyleguidedsa&utm_targetid=dsa-1296364243343&gclid=CjwKCAjw8sCRBhA6EiwA6_IF4XLPe0nJsgPPCguig9KGXqbwu-Xfj7R7pyul_Fia3eBvqjZ2TMYN4hoC7hMQAvD_BwE&gclsrc=aw.ds

https://www.ukpostbox.com/blog/how-to-digitise-your-business-comms

https://www.businessnewsdaily.com/8955-virtual-phone-numbers.html

Should You Use Your Personal Phone for Work?

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Work issued mobile phones are becoming less common as companies are switching to greener and more tech savvy communication systems that depend on employees using their personal phone for work. VoIP systems are more cost effective, efficient and simple for businesses, but does using a personal phone for work benefit the employee too? 

Communicating at work

Communication is a, if not the most, important factor in business.The way companies communicate can determine how they are received by clients, customers and how successful interactions within the company are. Most employees can expect some kind of worked issued device when joining a new company; know as a COBO, which stands for company-owned, business only, which could be a second smartphone or an office landline with a personalised extension number. With a COBO, as implied in the name, the company provides a work phone to the employee, and that phone’s only use is work, whether that is calling clients, communicating with colleagues or emailing. Some businesses’, however, use BYOD as their communication method, which stands for bring your own device, which is a newer method used by companies; with this, employees are to use their personal phone for work-related purposes and are responsible for the maintenance of the device, as well as other things such as security. Trend Micro reported that, out of 13,000 remote workers, from 27 different countries, 39% currently use personal phones, or devices, for work-related purposes. 

Why Two Handsets? 

So, why was having two phones the norm? Up until recently, having a company issue a phone for their employee has been normal protocol and expected. If a company relies on their employees using a mobile phone for their work, why shouldn’t they pay for it? 

Although it is essential in our ever increasingly digital world to have constant access to work, having two smartphones seems wasteful, inconvenient and expensive. 

Business issued phones made much more sense when most people did not have their own phone, and so it was essential their work provided one. Nowadays, phones are much more accessible, as they are cheaper, simpler and pretty much indispensable, everyone has a personal one, so it seems uneconomical and lavish to have two. 

Using A Personal Number For Work 

However, a new issue arises here. If companies stop giving out work phones, will employees have to rely on their personal number for work? Using a personal phone for work is cost effective, efficient and cheaper for everyone involved but using a personal number is tricky. 

The first issue with using a personal number for work is the lack of privacy. It can feel uncomfortable to give out personal information, such as your number, to clients, customers and colleagues. Giving out your personal number means, not only that you are contactable 24 hours a day, but also that there is no division between work and personal, making it hard to preserve your privacy. 

A personal number, which would typically be an ‘07’ number could also come across as unprofessional as your official work number. Customers and clients may feel uneasy calling a mobile number instead of a landline number for professional services. 

The advantages of using a personal phone for work, however, are abundant. 

Firstly, being able to use your own phone for work means you have familiarity and control over it. With work issued phones, there may be limits and locks to how you can use the phone. Similarly, the phone could be a make and model that you don’t know how to use as well as your personal one. Using your own phones for all purposes, work and personal, allows employees to organise their digital lives in one place, upgrade when they want and customise the phone however they chose.

Cost is another huge benefit to employees using their personal phones, mainly for the employer. Instead of paying for a handset, contract and for upkeep, all the employer has to pay for is, in some cases, a second number and any particular apps they want the employee to use, such as a data secure app or tracking app. Also, if an employee is using their personal phone for work use, it is more likely they will take better care of it, have it on their person at all times and so be more available, when needed. 

Having a personal phone for work also fits the modern day reality of the ‘new normal’ that the pandemic has left us grappling with. Many of us are now adjusting to remote or hybrid working, meaning you cannot use your office desk phone, as perhaps done before, but also are reliant on up to date and reliable technology to be able to work from anywhere. Using a personal phone for work means just that, allowing you to continue to work and stay connected to customers, clients and colleagues no matter where and how you are working. 

Second Work Number On Personal Phone 

The best of both worlds, perhaps, is the solution of having a work number on your personal phone. Keep the advantages of using your personal phone but maintain professionalism and privacy by having a second number, a work number, on that phone. 

Many businesses are switching to this method of communication in order to adapt to the digital transformation and keep their employees, and customers, happy. VoIP systems are a great communication solution for businesses, big and small, as they give employees a wireless number on their personal phone. The advantages that the features of VoIP systems over traditional phone lines are endless for businesses: 

  • Call forwarding 
  • Auto-Receptionist
  • Call Recording
  • Extensions
  • Conferencing 
  • Customisable voicemail
  • Data tracking 

And more! A VoIP system, like Devyce, only enhances a company’s communication, at the same time saving money and time.

Having a work number on a personal phone is also ideal for an employee. They can continue to use their personal phone, while maintaining their privacy and work life balance. Devyce has a customisable ‘Do Not Disturb’ feature, so that employees with a work number on their personal phone can set clear boundaries and send work calls to voicemail when on personal time.

It has also been reported that using your personal phone for work, with a second number, can relieve stress. By differentiating between work and personal calls, on one phone, people have found their work more manageable and have been able to stop constantly checking on two phones for calls or texts.

Learn more about VoIP systems here: https://devyce.com/2022/01/26/how-voip-systems-work-and-how-it-will-improve-your-small-business/

Get a work number on your personal phone, for yourself or your whole team, here: https://devyce.com/pricing/


Sources

https://www.indeed.com/career-advice/career-development/using-personal-phone-for-work

 

https://medium.com/predict/its-time-to-stop-carrying-separate-smartphones-a40f25304711

 

https://www.techradar.com/news/stop-using-your-personal-phone-for-work-stuff

 

https://www.howtogeek.com/359944/the-best-way-to-get-a-phone-number-for-your-small-business/

 

https://ergobility.com/blog/work-from-home-tips-maintain-separate-phone-number

 

How To Keep Your Work and Personal Life Separate

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Maintaining a work life balance can prevent burnout and increase productivity, but learning to hit the do not disturb button, literally and figuratively, is harder than you think. Keep your work and personal life separate when remote working with these simple tips. 

Work life balance

Maintaining a work life balance is key in reducing stress and preventing burnout; a state of mental and physical tiredness.

It’d be great if separation between work and home was easy, but in reality mobile phones and social media blur the boundaries between professional and personal. It is hard to switch off from work to personal when your colleagues follow you on Instagram, you get calls from family during work hours or your work ‘bestie’ invites you out to drinks on a Friday night. How do you make this separation to allow you to switch off from work and avoid burnout? How do you press pause until your next working day? 

Why Press Pause?

The ability to press pause at work is essential in maintaining a healthy work life balance and avoiding stress and burnout. 

Pressing pause and taking time out for yourself can help you not only enjoy both parts of your life, work and personal, but also increase your productivity. The Sun reported that 8 out of 10 parents feel they are running on ‘autopilot’ and feel disconnected with their family because of their busy schedules. 

This can apply to working environments as well. Those who are running on autopilot risk burning out and becoming unable to do basic tasks because of stress. 

Setting up strict boundaries between your work and personal life can help decrease stress and make your work and personal life more fulfilling. 

Remote Working

Remote working, made the new normal by the pandemic, has made it harder to separate work and personal than ever. When your home becomes your work space, it seems almost impossible to draw a line between work and play. 

Remote working is new to many of us and so are the challenges that come with it. Adjusting to remote working has not only caused stress, loneliness and lack of productivity for some people, but also caused people to lose the healthy balance between their work and home lives. 

A study done by Buffer, revealed that 22% of remote workers have struggled with switching off after work. Maintaining a healthy work life balance during remote working can take a lot of extra energy; the best way to set up healthy boundaries is to commit to a routine, manage your time and learn to prioritise work or play, when needed. 

It can be hard to commit to work hours when you’re not leaving the office, if you are working remotely, it can be easy to let your job turn into a 24 hour job. In April 2020, Blue Jeans conducted a survey that revealed remote workers spent an extra 3.13 hours a day on the job. Social plans can force you to stop working and start the personal part of your day, in order to help cement the work/home boundary. 

Physical boundaries can also be a good way to highlight mental boundaries between work and home, when working remotely. Create an area or corner of your home that is strictly a ‘working zone’, so that when you are in it, you aren’t focusing on personal things, and when you leave the zone, you are officially clocked out of work. 

Most importantly, set a routine. When working in an office, a routine is effortlessly embedded into your mind; get up at a certain time, travel to work, get into the office, have a coffee and start your day. When working from home, however, it can be hard to wake up and transform into an employee when you don’t have a journey to get you into the mindset. For example, even though you are not leaving your house, still get up at the same time every morning, follow that by an activity you can do every morning, like showering or meditating. When you are ready to enter the work mindset, start your day; you do not need to immediately start working from the moment you wake up just because you are not commuting anymore. 

Using your Work Phone to Press Pause

Communication in these times is extremely important, for remote and hybrid workers connecting with colleagues, clients or customers. 

One major way to switch off and separate work and personal can be to actually physically press pause on work. 

Following routines, setting time boundaries and carving out time for socialising can help separate the line between work and personal but there will always remain some crossover. Finding a comfortable balance between the two may be the answer; separate what you have control over, such as your work and personal phones. 

Many businesses are beginning to rely on mobile phones instead of office phones. Not only is this cost effective for companies, it is also supportive of the remote or hybrid working models. This does not mean that you will have to give out your personal number to customers or clients, however. 

Devyce is a VoIP system which means your number lives in the cloud, so you can have a second number on one phone, without having a SIM or second contract. This is perfect for those who don’t want an office phone but want to keep their personal and work numbers separate. 

Having your work number on your personal phone may sound daunting but actually can help you separate your work and personal life. A work phone can be hard to put down and ignore, but with a work number on your personal phone, there is no physical reminder that the work number is there, or that people are trying to reach you. 

With Devyce, you can customise the Do Not Disturb feature to suit your business hours, for example, people will only be able to call or text your work number during office hours, leaving weeknights and weekends completely work free. 

Advantages of having a work number on your personal phone are endless. Not only is it the simplest and cheapest option, for both employer and employee, it gives personal control and familiarity to the user. Instead of using an unfamiliar work issued phone, you can use your phone as you wish, update it when you want, and have personal control over the settings and changes; unlike with a work phone where there may be limits and boundaries set up.

Communication is also improved when you use a work number on a personal phone, as you will always have it on you. You won’t need to worry about misplacing a second handset, or having to keep track of two phones; your customers will appreciate being able to get in touch with you quickly and easily. 

Discover more about how Devyce can help keep your personal and work lives separate here: https://devyce.com/product/what-is-devyce/

To download Devyce click here: https://devyce.com/pricing/

 

Sources 

https://timemanagementninja.com/2014/02/10-times-you-need-to-press-the-pause-button-in-life/

https://asparker.com/2020/02/do-you-take-the-time-to-push-the-pause-button/

https://www.thesun.co.uk/fabulous/6206155/how-to-consciously-push-the-pause-button-and-be-more-present-at-work-and-home/

https://www.careercontessa.com/advice/privacy-work-life-balance/

https://www.inc.com/inc-masters/how-to-set-great-work-life-boundaries-as-a-remote-worker.html

https://medium.com/publishous/set-healthy-boundaries-to-get-work-life-balance-cd95abcc414f

https://www.indeed.com/career-advice/career-development/using-personal-phone-for-work

How Will New Roaming Charges Affect Me?

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Travel after Brexit has never been harder for a Brit. New roaming charges in 2022 are limiting mobile use outside of the UK, affecting holidaymakers, long-term travellers, British expats, digital nomads and those travelling for work. 

 

What Are Roaming Charges?

You may have heard a lot about roaming charges recently, being the latest in fees after Brexit when it comes to travel. You may be wondering what roaming charges are, or why they even exist? 

In short, roaming charges exist to contribute to what mobile providers have to pay to local operators to allow their network to work abroad; 20-25GB usage of roaming data in Europe will cost a UK mobile operator roughly £63, according to Enders Analysis. 

In 2017, the EU introduced the ‘Roam like at Home’ initiative that granted free roaming to all EU citizens, no matter what network you were on. Since Brexit, UK mobile service providers are not subject to this plan, putting customers at risk of having to, once again, pay roaming charges while abroad. Although many UK mobile providers claimed they would not reintroduce roaming fees, they have done just that. 

New roaming charges are bringing an end to five years of worry free roaming from abroad. Different networks are implementing different charges, so it is worth checking with your provider, as you can also be at risk of getting a blocked phone as networks have also introduced fair usage caps. It is difficult to keep an eye on how much roaming data you are using, especially since many phones are using your data without you knowing, for example if your phone automatically saves your data, such as messages and photos, to the cloud. 

 

What Do New Roaming Charges Mean? 

Depending on which network you are with, roaming charges in 2022 can mean different things. 

Roaming charges will activate for most big networks in 2022, charging you to use roaming data, calls and texts. 

Vodafone will begin charging for roaming in January 2022, EE will follow in March and Three have already begun charging roaming fees, as of September 2021. 

Although O2 was among the networks who announced they would reintroduce roaming fees, they have since announced that they will not. However, O2 customers will still be subject to fair usage limits and also a limited availability of data they can use while abroad. 

 

How Will Roaming Charges Affect Me? 

As a Three customer, you will be subject to a payment of £2 a day to use calls, texts and data from Europe. Outside of Europe, in many countries you will be charged £5 a day, when it was previously free.  

If you are with EE or Vodafone, you will also be charged £2 to use roaming data, calls and texts in Europe. 

Fair usage policies enable networks to monitor and limit the amount of time you can spend using your phone when outside the UK. Going over the limit can result in your phone being blocked or extra charges. If you are on a local mobile network in Europe, you will be subject to fair usage policies in the UK. 

EE’s fair usage limit is 50GB and, if reached, you will be charged an extra £3.60 per 10MB. 

O2 have introduced a 25GB fair usage limit followed by a charge of £3.50 per GB, if reached. Vodafone have also limited usage to 25GB, but will charge an extra £3.13 per GB if reached. 

Three have cut their fair usage limit from 20GB to 12GB a month, and a charge of £3 per GB beyond that. 

If you are living, working or travelling abroad for long periods of time, it is very likely that you will have to pay extra fees on top of roaming charges in order to use your phone without limits. Whichever UK mobile network you are with, the charges are likely to cost you up to £45/€50 a month to use your phone abroad. 

Whichever mobile network you are on, new roaming charges will affect you when travelling outside of the UK. It is also important to be aware of how the changes can affect you depending on what type of travel you are doing. 

Expats

Deciding to relocate abroad is as complicated as it is exciting. Becoming a British expat can depend on changing visa requirements among other things, and now roaming charges have been added to the list. 

Having a stable connection to the UK is essential for many expats, whether it is to stay in touch with friends and family or for work calls. The risk of getting cut off is too great if you stay with a UK mobile network. 

Nigel Ayres, founder of The Expat Network and an expat himself, was concerned about the possibility of disconnection, as he told the Express, “We wanted to retain our UK number but we get increasing charges due to Brexit and their ‘fair use’ policy on calls from Spain”. Ayres turned to Xpatfone, powered by Devyce, a virtual number built specifically for the needs of British expats, adding, “Xpatfone… allows me to keep my UK number, receive text and verification codes from banks etc via an App on my phone” 

Digital Nomads

Another group of travellers that will be hit by roaming charges are digital nomads. VoIP systems are the best bet for digital nomads, as they do not require any extra payments to ensure they work as you hop from place to place. For digital nomads, WIFI or data connection is essential, for work and to navigate their home for the month. 

Travelling as a digital nomad, it is likely your UK mobile service provider will cause you issues, alongside roaming charges and usage limits, as they do not support long-term travellers. Porting your number to Devyce is the best way to avoid extra charges and keep your phone working wherever you are in the world. 

Long-Term Travellers 

Similarly to digital nomads, gap year adventurers, solo tourists and working explorers will rely on WIFI or data connection to connect with others, plan their further travel and learn about the places they land. 

Mobile providers that are reintroducing roaming charges will not support customers who are regularly moving to different locations around the world. Travelling outside of periodic travel, you are more likely to be charged for using roaming data and subject to fair usage limits. Service providers have different rules and charges depending on which country you are in, which can be a pain to check and stay on top of when you are travelling. 

A virtual number allows you to use your phone no matter where you are in the world, even if you just need a number in case of emergencies, it is worth having a number that you can rely on, not at risk of disconnecting or charging you extortionate amounts.

Work Travellers 

The pandemic has greatly affected the way we live and work. Those who used to travel regularly for work have since gone remote or adopted a hybrid model of working, half at home, half in the office. 

Business travel expenses have decreased hugely due to coronavirus, however 2022 brings us new hope of a world without restrictions again, slowly reopening business travel to those in situations where it is essential to travel for work. Most businesses’ would have issued company work phones to their employees, letting them travel and use their phone without any hassle but new roaming charges have broken this system. Employers will have to pay unreasonable prices on devices used abroad and employees won’t want to have to explain why. 

Having access to the internet on your phone is a total necessity when travelling for work, whether it is to check in with your colleagues in the UK before a meeting, access your work email or keep up to date with the latest travel restrictions. Many businesses are switching to VoIP phone systems for their office, in doing so they avoid roaming charges and can allow their employees to use their work numbers from anywhere in the world. 

Holiday Makers

After two years of restrictions and cancelled holidays, Brits are keen to get out of the UK, to sunbathe on the beach or hit the slopes. 

Overall, those who will be most affected by new roaming charges will be those travelling outside of periodic travel, or those relocating outside of the UK. 

However post-Brexit travel will mean holiday goers will be charged roaming fees in Europe, including popular holiday destinations such as France, Spain and Portugal. Paying £2 for the days you want to use roaming data may not sound like a lot, but fair usage will also stop you from using your phone longer than usual. 

A British holiday maker told The Telegraph how their holiday took a turn for the worst after a skiing accident landed them in the hospital. While in the hospital, although they had ‘unlimited’ data, fair usage limits were hit and they were unable to use their data to reach family and friends to let them know how they were, or to organise travel back home. 

 

Solution 

The best solution for any type of British traveller is to purchase a virtual number. This may sound scary, but is actually a very easy, cheap and simple solution. 

A virtual number is a VoIP solution, Voice over Internet Protocol, which works by sending your calls and texts over the internet instead of traditional telephone lines; just as apps like WhatsApp and Viper do. 

Using a virtual number provider, such as Devyce, is ideal for any type of traveller, as there are no roaming charges, no usage limits, no extra fees, and no need for a second phone. 

Devyce charges a fixed monthly fee, starting at £8.99, for unlimited calls, texts and data. Completely cloud based, you don’t have to worry about a physical SIM or contracts. Get 24 hour support via email or phone to help guide you through the porting process, in which you can transfer your UK mobile number, or choose a new one to use, usually completely within 24 hours. This ensures your mobile will work just as it used to. Devyce is compatible with foreign networks, such as Lobster, so if you are an expat with a local SIM, you can still keep your UK number. 

Browse Devyce packages to find the right one for you here: https://devyce.com/pricing/

Port your number here: https://devyce.com/porting/ 

If you are an expat or long term traveller, get ahead of the game and switch now to avoid roaming fees in 2022. Start your journey with Xpatfone, powered by Devyce, and get set up within 24 hours here: 

https://xpatfone.com/pricing-1

Sources

https://www.nationalgeographic.co.uk/travel/2022/01/what-changes-to-mobile-roaming-charges-are-planned-in-2022

https://www.techradar.com/uk/news/why-are-roaming-charges-coming-back-and-why-are-they-so-expensive

https://www.cityam.com/holiday-goers-gear-up-for-roaming-fees-as-ee-and-vodafone-introduce-european-charges/

https://metro.co.uk/2021/06/25/europe-roaming-charges-how-will-they-work-and-what-will-they-cost-14826301/

https://businesscloud.co.uk/opinion/roaming-charge-impact-on-business-travellers-as-borders-reopen/

https://www.express.co.uk/travel/articles/1495074/expats-brexit-roaming-phone-charges-eu-spain

https://www.telegraph.co.uk/money/katie-investigates/hospital-vodafone-going-cut-data/https://www.bbc.co.uk/news/business-45064268

How VoIP Systems Work And How It Will Improve Your Small Business

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In an ever increasing digital world, it is key to keep your business up to date with the latest digital trends. VoIP phone systems are quickly becoming the new favourite for businesses; read more to learn what a VoIP system is, how VoIP systems work and which is the best VoIP system for you and your business. 

What is a VoIP system?

VoIP phone systems are the new age landlines. Voice over Internet Protocol (VoIP) does as it says, uses the internet to make and receive calls completely wirelessly. VoIP systems digitise calls and texts and send them through internet lines, rather than ordinary landlines. VoIP has been around for a while, but is becoming more and more popular as it is evolving to be quicker, cheaper and more efficient. Many businesses and households already use VoIP systems for their communications, a seemingly clever move as landlines are slowly becoming obsolete. 

How do VoIP systems work? 

VoIP systems work over the internet, but what does that mean? 

Well, in the simplest of explanations, VoIP systems digitise your voice into online data and send it to your phone provider via the internet, which is then passed on to the receiver. 

VoIP phone systems rely on high speed internet to make and receive communications; this means you can make calls with a VoIP system on a computer, a mobile phone or a VoIP adapter. 

 

Advantages of using a VoIP phone system for small businesses

Small businesses all over the world are switching to VoIP phone systems and seeing great results. In a study conducted by CISCO, it was reported that small businesses who switched to VoIP systems saw a 77% increase in productivity due to the unique features VoIP phone systems offer that landlines do not. 

Features included with VoIP systems include: 

  • Virtual receptionist
  • Call forwarding 
  • Voicemail transcription 
  • Do Not Disturb button 
  • Conference call
  • Call recording 
  • Call logs
  • On-hold music
  • SMS capability 

These features are designed for small businesses to make communication easier, more efficient and streamlined. Whereas landlines only call, because VoIP phone systems are online, there is an unlimited list of features that can be added. 

So, what are the advantages of using a VoIP phone system for your small business?

Cost efficient
Perhaps the best advantage of the VoIP phone system is the price. Most VoIP providers charge a monthly fee, based on how many users are on it rather than how many minutes are used; meaning you can have unlimited calls for a lower price. For example, most VoIP providers will charge around £20-30 a month, whereas landlines will charge around £50-75 a month. 

Call from anywhere
Remote and hybrid working is the new normal since the pandemic. VoIP phone systems support the remote and hybrid work model, as it allows employees to communicate from wherever they are, whether it is at home, at work or on the other side of the world. 

Scalability
With a cloud-based phone system you can add or remove phone lines for new or leaving employees. As your business grows, your phone system can too, without any stress or hassle. 

Better Customer Support
Being able to contact customer support in case of an emergency is essential when running a small business. If your phone lines are down, it can negatively affect the accessibility of your business and leave customers stranded and unhappy with your service. Most VoIP service providers maintain direct contact with you and your company, so that if you have any issues they are available straight away to fix your problem; you won’t have to wait hours or days to get a reply from a big corporation. 

Simple Equipment
VoIP being a cloud based service not only provides better quality and service, it also presents a more practical solution for small businesses. To use a VoIP phone system you don’t need any extra equipment or IT specialists to install and manage it, which not only makes life easier for you but also saves time and money for your business.

However, it has to be noted that because VoIP systems are internet dependent, they can be at risk of cutting out if your internet is not strong enough, there is a power outage or a system failure on your router. Most small businesses will depend on high speed internet anyway, so won’t have to worry about changing their router to support a VoIP phone system. Still, the advantages outweigh the potential issues. 

The best VoIP system

There are many VoIP phone systems on offer to small businesses, you’ll want to get the best one for the best price. The good thing about VoIP phone systems is that all you need is high quality internet connection, a router and a modem, all which businesses have anyway, to get started. The big question is which provider to go with.

Devyce is a VoIP service that specialises in the needs of a small business. Devyce know what a small business needs in terms of communication, and they deliver. Devyce offer a special Teams Package tailored to small businesses at only £15.99 a month per user. With Devyce, the account manager has access to the Portal, which provides instant number allocation and deallocation, call forwarding, call recording, full call reporting and analytics and CRM integration. You can give your employees a new number, or bring their number to Devyce by porting. Devyce provides an easy, cheap and efficient VoIP phone system that optimises your small businesses communication and, with customer support available 24/7, supports you every step of the way. 

Learn more about Devyce Teams here: https://devyce.com/resources/onboarding-portal/

Purchase your company Teams Package here: https://devyce.com/pricing/

 

Sources

https://www.structuredcommunications.co.uk/how-do-voip-phones-work-a-step-by-step-guide/

https://www.wpbeginner.com/beginners-guide/beginners-guide-what-is-voip-and-how-does-it-work-explained/

https://www.business.com/articles/voip/ 

https://www.broadbandchoices.co.uk/guides/internet/internet-phone-voip-offers

https://www.businessnewsdaily.com/8924-voip-for-business.html

https://fitsmallbusiness.com/voip-vs-landline/

https://gisuser.com/2022/01/why-voip-systems-are-popular-among-small-business/

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