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Category: work life balance

Should You Use Your Personal Phone for Work?

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Work issued mobile phones are becoming less common as companies are switching to greener and more tech savvy communication systems that depend on employees using their personal phone for work. VoIP systems are more cost effective, efficient and simple for businesses, but does using a personal phone for work benefit the employee too? 

Communicating at work

Communication is a, if not the most, important factor in business.The way companies communicate can determine how they are received by clients, customers and how successful interactions within the company are. Most employees can expect some kind of worked issued device when joining a new company; know as a COBO, which stands for company-owned, business only, which could be a second smartphone or an office landline with a personalised extension number. With a COBO, as implied in the name, the company provides a work phone to the employee, and that phone’s only use is work, whether that is calling clients, communicating with colleagues or emailing. Some businesses’, however, use BYOD as their communication method, which stands for bring your own device, which is a newer method used by companies; with this, employees are to use their personal phone for work-related purposes and are responsible for the maintenance of the device, as well as other things such as security. Trend Micro reported that, out of 13,000 remote workers, from 27 different countries, 39% currently use personal phones, or devices, for work-related purposes. 

Why Two Handsets? 

So, why was having two phones the norm? Up until recently, having a company issue a phone for their employee has been normal protocol and expected. If a company relies on their employees using a mobile phone for their work, why shouldn’t they pay for it? 

Although it is essential in our ever increasingly digital world to have constant access to work, having two smartphones seems wasteful, inconvenient and expensive. 

Business issued phones made much more sense when most people did not have their own phone, and so it was essential their work provided one. Nowadays, phones are much more accessible, as they are cheaper, simpler and pretty much indispensable, everyone has a personal one, so it seems uneconomical and lavish to have two. 

Using A Personal Number For Work 

However, a new issue arises here. If companies stop giving out work phones, will employees have to rely on their personal number for work? Using a personal phone for work is cost effective, efficient and cheaper for everyone involved but using a personal number is tricky. 

The first issue with using a personal number for work is the lack of privacy. It can feel uncomfortable to give out personal information, such as your number, to clients, customers and colleagues. Giving out your personal number means, not only that you are contactable 24 hours a day, but also that there is no division between work and personal, making it hard to preserve your privacy. 

A personal number, which would typically be an ‘07’ number could also come across as unprofessional as your official work number. Customers and clients may feel uneasy calling a mobile number instead of a landline number for professional services. 

The advantages of using a personal phone for work, however, are abundant. 

Firstly, being able to use your own phone for work means you have familiarity and control over it. With work issued phones, there may be limits and locks to how you can use the phone. Similarly, the phone could be a make and model that you don’t know how to use as well as your personal one. Using your own phones for all purposes, work and personal, allows employees to organise their digital lives in one place, upgrade when they want and customise the phone however they chose.

Cost is another huge benefit to employees using their personal phones, mainly for the employer. Instead of paying for a handset, contract and for upkeep, all the employer has to pay for is, in some cases, a second number and any particular apps they want the employee to use, such as a data secure app or tracking app. Also, if an employee is using their personal phone for work use, it is more likely they will take better care of it, have it on their person at all times and so be more available, when needed. 

Having a personal phone for work also fits the modern day reality of the ‘new normal’ that the pandemic has left us grappling with. Many of us are now adjusting to remote or hybrid working, meaning you cannot use your office desk phone, as perhaps done before, but also are reliant on up to date and reliable technology to be able to work from anywhere. Using a personal phone for work means just that, allowing you to continue to work and stay connected to customers, clients and colleagues no matter where and how you are working. 

Second Work Number On Personal Phone 

The best of both worlds, perhaps, is the solution of having a work number on your personal phone. Keep the advantages of using your personal phone but maintain professionalism and privacy by having a second number, a work number, on that phone. 

Many businesses are switching to this method of communication in order to adapt to the digital transformation and keep their employees, and customers, happy. VoIP systems are a great communication solution for businesses, big and small, as they give employees a wireless number on their personal phone. The advantages that the features of VoIP systems over traditional phone lines are endless for businesses: 

  • Call forwarding 
  • Auto-Receptionist
  • Call Recording
  • Extensions
  • Conferencing 
  • Customisable voicemail
  • Data tracking 

And more! A VoIP system, like Devyce, only enhances a company’s communication, at the same time saving money and time.

Having a work number on a personal phone is also ideal for an employee. They can continue to use their personal phone, while maintaining their privacy and work life balance. Devyce has a customisable ‘Do Not Disturb’ feature, so that employees with a work number on their personal phone can set clear boundaries and send work calls to voicemail when on personal time.

It has also been reported that using your personal phone for work, with a second number, can relieve stress. By differentiating between work and personal calls, on one phone, people have found their work more manageable and have been able to stop constantly checking on two phones for calls or texts.

Learn more about VoIP systems here: https://devyce.com/2022/01/26/how-voip-systems-work-and-how-it-will-improve-your-small-business/

Get a work number on your personal phone, for yourself or your whole team, here: https://devyce.com/pricing/


Sources

https://www.indeed.com/career-advice/career-development/using-personal-phone-for-work

 

https://medium.com/predict/its-time-to-stop-carrying-separate-smartphones-a40f25304711

 

https://www.techradar.com/news/stop-using-your-personal-phone-for-work-stuff

 

https://www.howtogeek.com/359944/the-best-way-to-get-a-phone-number-for-your-small-business/

 

https://ergobility.com/blog/work-from-home-tips-maintain-separate-phone-number

 

A Guide To Remote Working: Its Benefits And Disadvantages

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What is remote working?

Remote working is a relatively new concept to many of us, a new working model introduced because of the pandemic. Remote working is essentially working from anywhere but your office, for most people, at home. Working at home has become the new normal for many people during the rises and falls of COVID-19, to keep themselves, and others, safe. However, the results of working at home seem to be having such a positive impact on employers and employees, that perhaps it is here to stay. 

A report by CIPD, in 2021, revealed that employers are so pleased with the results of remote working that 63% plan on increasing flexible working to as many employees as possible. Accenture supported this find, reporting that 63% of companies are planning to keep a “productivity anywhere” work model, even after the pandemic. 

Ladders, a job search site, projected that 25% of jobs will be remote by the end of 2022, and continue into 2023, in the US. The amount of remote work available before the pandemic was about 4%, but has now increased to over 15% in 2022.

How To Work Remotely

Taking the leap to decide to work remotely is an easy one, but may seem a bit daunting at first. You may be wondering, can I work remotely full time without sacrificing my work/life balance or mental health? 

Successful remote working may take some time to get used to, but productivity working at home can be easy once you set up boundaries, routines and a work space. Any area or corner of your house can be transformed into an ‘office’ space, not only to help you focus when at home, but also to help separate your personal and work spaces under one roof. Routines can also help, for example, waking up at the same time, assigning time to get out the house, even just for a 10 minute walk, can keep your mind healthy and productivity high. Lastly, healthy boundaries are important when navigating how to work remotely, not working over time just because you are not physically leaving an office, for example. Making social plans or having a set thing to do to ‘clock out’ of work mode to reinforce boundaries while remote working in order to maintain a healthy work life balance. 

Remote working has proven to not only increase productivity among remote workers, but also been beneficial for their mental health; some even willing to take a pay cut to be able to continue working at home. 

Owl Labs reported, in their 2021 State of Remote Work Report, that 90% out of 2,050 full-time remote workers were as or more productive when working from home, 74% saw their mental health improve and 84% claimed they would be happier continuing to work remotely after the pandemic. 

The pandemic has clearly made us reevaluate the way in which we work and live and the benefits that remote working have revealed are so clear that it does not seem this will be a pandemic only faze. 

Benefits of Remote Working 

There are many advantages of remote working, which explain why so many employees, and employers, are keen to continue this work model long after the pandemic. 

Productivity and Performance 

Working from home enables employees to have more control over their work schedule and work hours. Employees have been able to break out of the traditional 9-5 working structure while working from home, as suits them. For example, a night owl may be more productive working into the night, than in the morning as they would in an office, and working remotely allows them to do so. 

Moreover, performance has also seen an increase from remote workers. Again, this is to do with employees having a stronger sense of autonomy in their working lives, not only over hours, but location, communication and free time. Forbes, according to an acclimation of reports from Gallup, Harvard University, Global Workplace Analytics, and Stanford University, concluded remote workers produced work with 40% less mistakes, and employers saw a 41% lower rate of absenteeism; proving high productivity and performance. 

Profitability 

Benefits of remote working are not limited to employees; businesses, big and small, are also benefiting. Companies have been able to save money through remote working and report higher profitability. 

Remote working allows companies to downsize their office spaces, decreasing their spend on building upkeep, printers, computers, and so on. Many companies have either ditched their big offices for smaller ones, as not as many people are in, or are taking advantage of co-working spaces, such as WeWork, which not only saves costs, but is better for the environment too. 

Mental Health 

As already mentioned, remote working allows the individual to have more control over their days, perhaps this includes meditation and mindfulness breaks, to improve their mental health. 

But that’s not all, remote working allows for more freedom and flexibility which can give the busy parent time to pick up their kids from school, the working daughter time to visit her elderly parents and for the simple things that slip through the cracks when in the office everyday, such as dentist appointments. 

Remote working allows for employees to make time for their personal life within the hours of a work day, greatly reducing stress in their work and personal lives. 

Work from Anywhere

A major benefit of remote working is the location flexibility. Since the pandemic, many of us have been locked inside our houses, remotely working and fed up. 

The good thing about remote working is that you can work from anywhere providing you have access to the internet. Want to take a break from your house and spend a few weeks in an Airbnb by sea? You can do so without taking any holiday! 

Similarly, remote working has expanded opportunities for people who are keen to travel the world, break out from the day to day, and still continue to make money. For example, digital nomads are on the rise as the modern day wanderers of the world. Take off for a year or two, travelling to a new place each month while continuing to work remotely, why not? All you need is a laptop and internet connection! 

Work/Home Life Balance

Admittedly, remote working seems to blur the lines between work and home pretty significantly but, if managed properly, the balance can be healthier than ever when working from home. 

Working in an environment like your home can make you feel more comfortable and in control than being in the office. You can plan your time more freely and efficiently and arrange your work and home responsibilities with more ease. 

Also, working from home, or anywhere but the office, can help your work life balance by getting rid of office politics and toxic office environments. If you have been dealing with tricky office situations, ditch the office for home and no longer deal with social work issues on your personal time. 

Owl Labs also reported that 22% of remote or hybrid employees were happier than office workers; due to less stress, better mental health and higher productivity. Similarly, a study done by Ergotron, a hybrid office, found that 56% of 1,000 employees found their mental health and work-life balance improve when adopting the remote or hybrid work model. 

Disadvantages? 

Although there are many benefits of working remotely, of course, it may not be for everyone. 

There are some downfalls of the remote working model, such as:

  1. Reliance on technology and WIFI

When working remotely, if you don’t have reliable, high-speed internet, or an up to date, smooth operating laptop, it can be difficult to complete tasks and stay connected to your colleagues and supervisors. 

  1. Lack of Social Interaction

Some people thrive in an office environment and may miss the day-to-day social interaction. Being at home all day staring at a computer screen can feel lonely and empty at times. 

  1. Work/Personal Life

Although it is possible, it could be difficult to draw the line between work and personal, making it harder to concentrate on either one. Drawing the line and setting boundaries is easy on paper, but harder in practice. 

  1. Self Discipline 

Successfully remote working requires a lot of self discipline, for example, sticking to strict boundaries, routines and work hours. For some, this may be easy, but for others it may be hard to stick to their plans and work when they are tempted by home distractions. 

Get A Digital Number For Remote Working

So, what makes remote working work? 

It seems to be a combination of boundaries, work and personal separation and routines to keep a healthy day-to-day schedule. 

Having the right technology, however, is also a major factor in successfully remote working. Marko Gargenta, CEO of PlusPlus, stated “it (remote working) gave companies a kick in the butt… they’ve had to upgrade their tech”.

Devyce is the mobile solution for remote workers. As a VoIP system, Devyce allows you to have a completely wireless, cloud-based number; meaning it can be used from anywhere.

For freelancers, digital nomads and more, Devyce provides a number that they can give to customers, clients and colleagues to stay connected while at home, on the job, or on the move; without dealing with physical handsets, country blocks or giving out their personal number. 

For companies, businesses can switch to a wireless communication system that gives employees a virtual work number, accessible from anywhere in the world, and monitor their call and text activity. Remote working has transformed digital communication in the workplace, and Devyce is the perfect solution for businesses who want to adapt to the ‘new normal’ and improve their communications by getting a cheaper, more efficient communication system that supports the remote work model. 

Learn more here: https://devyce.com/product/features/ 

Purchase a Teams or Solo package here: https://devyce.com/pricing/ 

Sources: 

https://www.forbes.com/sites/laurelfarrer/2020/02/12/top-5-benefits-of-remote-work-for-companies/?sh=20e5d15416c8

https://www.lumapps.com/blog/remote-working/benefits-of-working-remotely/

https://www.itpro.co.uk/business-strategy/flexible-working/362187/how-to-keep-your-mobile-workforce-happy

https://www.forbes.com/sites/bryanrobinson/2022/02/01/remote-work-is-here-to-stay-and-will-increase-into-2023-experts-say/?sh=4254e52120a6

https://www.forbes.com/sites/bryanrobinson/2022/02/04/3-new-studies-end-debate-over-effectiveness-of-hybrid-and-remote-work/?sh=1684cda959b

How To Keep Your Work and Personal Life Separate

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Maintaining a work life balance can prevent burnout and increase productivity, but learning to hit the do not disturb button, literally and figuratively, is harder than you think. Keep your work and personal life separate when remote working with these simple tips. 

Work life balance

Maintaining a work life balance is key in reducing stress and preventing burnout; a state of mental and physical tiredness.

It’d be great if separation between work and home was easy, but in reality mobile phones and social media blur the boundaries between professional and personal. It is hard to switch off from work to personal when your colleagues follow you on Instagram, you get calls from family during work hours or your work ‘bestie’ invites you out to drinks on a Friday night. How do you make this separation to allow you to switch off from work and avoid burnout? How do you press pause until your next working day? 

Why Press Pause?

The ability to press pause at work is essential in maintaining a healthy work life balance and avoiding stress and burnout. 

Pressing pause and taking time out for yourself can help you not only enjoy both parts of your life, work and personal, but also increase your productivity. The Sun reported that 8 out of 10 parents feel they are running on ‘autopilot’ and feel disconnected with their family because of their busy schedules. 

This can apply to working environments as well. Those who are running on autopilot risk burning out and becoming unable to do basic tasks because of stress. 

Setting up strict boundaries between your work and personal life can help decrease stress and make your work and personal life more fulfilling. 

Remote Working

Remote working, made the new normal by the pandemic, has made it harder to separate work and personal than ever. When your home becomes your work space, it seems almost impossible to draw a line between work and play. 

Remote working is new to many of us and so are the challenges that come with it. Adjusting to remote working has not only caused stress, loneliness and lack of productivity for some people, but also caused people to lose the healthy balance between their work and home lives. 

A study done by Buffer, revealed that 22% of remote workers have struggled with switching off after work. Maintaining a healthy work life balance during remote working can take a lot of extra energy; the best way to set up healthy boundaries is to commit to a routine, manage your time and learn to prioritise work or play, when needed. 

It can be hard to commit to work hours when you’re not leaving the office, if you are working remotely, it can be easy to let your job turn into a 24 hour job. In April 2020, Blue Jeans conducted a survey that revealed remote workers spent an extra 3.13 hours a day on the job. Social plans can force you to stop working and start the personal part of your day, in order to help cement the work/home boundary. 

Physical boundaries can also be a good way to highlight mental boundaries between work and home, when working remotely. Create an area or corner of your home that is strictly a ‘working zone’, so that when you are in it, you aren’t focusing on personal things, and when you leave the zone, you are officially clocked out of work. 

Most importantly, set a routine. When working in an office, a routine is effortlessly embedded into your mind; get up at a certain time, travel to work, get into the office, have a coffee and start your day. When working from home, however, it can be hard to wake up and transform into an employee when you don’t have a journey to get you into the mindset. For example, even though you are not leaving your house, still get up at the same time every morning, follow that by an activity you can do every morning, like showering or meditating. When you are ready to enter the work mindset, start your day; you do not need to immediately start working from the moment you wake up just because you are not commuting anymore. 

Using your Work Phone to Press Pause

Communication in these times is extremely important, for remote and hybrid workers connecting with colleagues, clients or customers. 

One major way to switch off and separate work and personal can be to actually physically press pause on work. 

Following routines, setting time boundaries and carving out time for socialising can help separate the line between work and personal but there will always remain some crossover. Finding a comfortable balance between the two may be the answer; separate what you have control over, such as your work and personal phones. 

Many businesses are beginning to rely on mobile phones instead of office phones. Not only is this cost effective for companies, it is also supportive of the remote or hybrid working models. This does not mean that you will have to give out your personal number to customers or clients, however. 

Devyce is a VoIP system which means your number lives in the cloud, so you can have a second number on one phone, without having a SIM or second contract. This is perfect for those who don’t want an office phone but want to keep their personal and work numbers separate. 

Having your work number on your personal phone may sound daunting but actually can help you separate your work and personal life. A work phone can be hard to put down and ignore, but with a work number on your personal phone, there is no physical reminder that the work number is there, or that people are trying to reach you. 

With Devyce, you can customise the Do Not Disturb feature to suit your business hours, for example, people will only be able to call or text your work number during office hours, leaving weeknights and weekends completely work free. 

Advantages of having a work number on your personal phone are endless. Not only is it the simplest and cheapest option, for both employer and employee, it gives personal control and familiarity to the user. Instead of using an unfamiliar work issued phone, you can use your phone as you wish, update it when you want, and have personal control over the settings and changes; unlike with a work phone where there may be limits and boundaries set up.

Communication is also improved when you use a work number on a personal phone, as you will always have it on you. You won’t need to worry about misplacing a second handset, or having to keep track of two phones; your customers will appreciate being able to get in touch with you quickly and easily. 

Discover more about how Devyce can help keep your personal and work lives separate here: https://devyce.com/product/what-is-devyce/

To download Devyce click here: https://devyce.com/pricing/

 

Sources 

https://timemanagementninja.com/2014/02/10-times-you-need-to-press-the-pause-button-in-life/

https://asparker.com/2020/02/do-you-take-the-time-to-push-the-pause-button/

https://www.thesun.co.uk/fabulous/6206155/how-to-consciously-push-the-pause-button-and-be-more-present-at-work-and-home/

https://www.careercontessa.com/advice/privacy-work-life-balance/

https://www.inc.com/inc-masters/how-to-set-great-work-life-boundaries-as-a-remote-worker.html

https://medium.com/publishous/set-healthy-boundaries-to-get-work-life-balance-cd95abcc414f

https://www.indeed.com/career-advice/career-development/using-personal-phone-for-work

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